Selecting the “Reset to Defaults” option deletes any Quick Steps you’ve created and recreates any default Quick Steps you might have deleted. You can also change the order in which your Quick Steps appear on the Ribbon or create a new Quick Step.įinally, there’s the option to “Reset to Defaults.” Here you’ve got the option to edit, duplicate (which creates an exact copy of the selected Quick Step if you want a similar one but with a slight variation), or delete a Quick Step. This opens the “Manage Quick Steps” window. If you want to edit or delete a Quick Step, click the small arrow at the bottom right of the Quick Steps group on the Ribbon. Now all you have to do is select your messages and click the new QuickStep (or hit the shortcut key combo) to apply its actions. If you hover over the Quick Step, you’ll see the shortcut key you chose and any tooltip text you entered. Optionally, you can choose one of the built-in shortcut keys and add some text to be displayed when you hover over the Quick Step with your pointer (a brief description reminding your of the actions the Quick Step takes is helpful).Ĭlick “Finish,” and your new Quick Step will appear in the Quick Steps box in Outlook. Select “Mark as read” from the drop-down menu. Next, click “Add Action” to add a second action. Select the “Move to folder” action and choose the folder to which you want messages moved. We’re going to add two actions: one to move the message to a folder and one to mark it as read. When you click the “Choose an Action” drop-down menu, you get a list of possible actions, each of which may give you additional options to select.
This opens up a new window where you can name your quick step and choose the actions you want it to perform. To add a new Quick Step, click the “Create New” option in the Quick Steps box. If you haven’t got a message selected, for example, then only the “Team Email” Quick Step is shown because the other defaults work on an existing message. Outlook only displays Quick Steps that are available.
Replay & Delete: Opens up a reply to the currently selected message and then deletes the currently selected message after you send the reply. The first time you use this one, you’ll have specify the folder, but from then on Outlook will remember your choice and send it to that folder every time you use the Quick Step. Done: Marks the message as read and complete, and then sends it to a specified folder. If not, you’ll have to fill these in the first time you use these quick steps.) (If your email is managed by your employer then depending on how your Exchange administrators have configured your mailbox, Outlook may already know who your manager and team members are. Team Email: Creates a blank message addressed to the members of your team. To Manager: Creates a forwarded copy of the currently selected message with your manager’s address in it. Move to ?: Opens a window for you to select a folder to which you’d like to move the message. You can click any of them to apply the included actions to a selected message. When you first start, you’ll see the default Quick Steps there. Whenever you want to send an email that's relevant or aimed at your new group, you only need to enter your new group name in the "To" field.You can find Quick Steps on the “Home” tab of Outlook. Now you have created your own distribution list, aka contact group, that you can send emails to using the same emailing process as normal. You can select as many contacts as you wish before pressing the "Members" button. If you want to search for additional elements choose "More Columns". You can either select them manually, or you can search by fields such as location or title (as long as you have this information in your address book). Now that the group has been created it's time to start adding members from your address book. Make sure the group name is logical and relevant to the group, and most importantly, easy to find, especially if you have multiple other Contact Groups. When you're in the New Contact Group window you have to enter a name for your group. Then you must press "New Contact Group" located at the top of your screen. 
It's located on the left-hand side of your Outlook screen.
To begin, you need to open Outlook and find the "People" tab using the people icon in the folder panel.
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