You can even create rules that look for specific words in the email body and then perform actions on those emails. However, if you want to make the rule more complicated, then clicking Next will give you a whole lot more options:Īs you check on different conditions in the top list box, the rule description at the bottom will also populate with more hyperlinks. Then you can click Finish and you’re done. You’ll notice the bottom list box that is called “Step 2:” remains at the bottom with some underlined text. In reality, all of you have to do to setup the rule is click on the hyperlinks for people or public group and specified to choose the email address and where you want those emails to go. The most common rule is the first one listed, “ Move messages from someone to a folder“. These are the most common ones and probably all you’ll ever need. The Rules Wizard dialog will pop up and it will show you some common rule templates.
The Rules and Alerts main window will appear and by default you might see one rule already created depending on your version of Outlook.įrom here you will click the New Rule button to get started with your first Outlook email rule. Now to get started, open Outlook, click on the File tab and you’ll see the Manage Rules & Alerts button towards the bottom. The following procedure works on Outlook 2010, 2013, 2016, 2019 and Office 365. You can create folders by right-clicking on Inbox or any folder and selecting New Folder. If you are unsure about the differences between the Outlook built-in mail merge system and Easy Mail Merge, see this mail merge comparison chart.In order for rules to be useful, you should first create some folders underneath your Inbox to categorize your email, such as Projects, Work, Family, etc. Plus, you can queue and schedule your group emails, so you avoid your mail server hourly / daily email send limits. This Outlook add-in lets you create individual emails for each group member and it also lets you personalize your group email, while being a lot more user friendly than the Outlook internal mail merge system. Use Easy Mail Merge to send the group email to your Contacts Group. Here is a detailed tutorial on Outlook mail merge.ģ. Although the Outlook internal mail merge system is pretty complicated, it’s a decent solution to generate and send individual emails to your email group. Use the Contacts Group as an Outlook mail merge source. Browse the list until you find your Contacts Group, select it and click on the TO, CC or BCC buttons to add the group members to one of these fields:Ģ.
HOW TO CREATE EMAIL GROUP IN OUTLOOK ONLINE HOW TO
However, if you want to use this solution, here is how to do it: Create a new Outlook email, then click on the “To…” button: Outlook will popup a new window with all your contacts. Obviously, it isn’t a recommended solution because every group member will see each others’ email address and sending a single email to a large group will likely make the email to be marked as spam. Simply add your Contacts Group to the TO field of a new Outlook email and send it. Once you are done preparing your Contacts Group, you have three main alternatives to send the group email:ġ. If your email addresses are not saved as Outlook Contacts but instead they are simply recipients (from / to / cc) of various emails, you can use Email Address Collector to extract email addresses from Outlook emails and save them as Outlook Contacts or directly as a Contacts Group (distribution list). To create a new group, go to your Outlook Contacts view (or the People view in Outlook 2013 – 2019) and choose to create a new Contacts Group, then give it a name and add your Contacts as group members: If you already have the email addresses grouped as an Outlook Contacts folder, you can easily create a new distribution list (a Contacts Group) with them and you can use this list as your group email source. This article details how to achieve it.įirst of all, you need to group your email addresses to a unitary source, so you don’t manually type each email address. Unless you are planning to send a group email in Outlook to a really small email addresses group, you need a way to automate this process in order to add all email addresses to the group email and – even better – to generate separate emails for each address of the email group.
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